Service notice – myRegistry and our Security Interests Register will be unavailable due to scheduled maintenance from 6:00pm on Tuesday 3 February until 2:00am on Wednesday 4 February.

Industry update

Read our Q2 2025 Registry Supervision inspection programme feedback

Throughout the year, we meet with entities and legal partnerships to inspect documentation and ensure the data recorded in our central companies’ register is accurate and up to date. 

We have summarised the common inaccuracies we have noticed during this quarter and provided some actions you can take to ensure your information is adequate, accurate and up to date.

Read our Registry Supervision Programme Q2 2025 feedback paper for further details.

Boards, senior management and owner operators should consider these findings and update their practices accordingly.

Findings identified

The most common findings were:

  • inaccuracies in recording joint ownership of shares
  • inaccuracies and outdated information in the statutory registers
  • directors’ details being overlooked when circumstances changed
  • inadequate identification of executors where the beneficial owner is deceased
  • failure to disclose the individuals controlling a corporate trustee where it is not regulated by the JFSC
  • registry filings not being made within the required 21-day period
Actions for you to take
If any changes are made to an associated party, ensure the register is updated within the 21-day time frame.
If a beneficial owner, significant person or members’ details change and they are associated with multiple companies, a separate filing must be submitted for each company. Updating the records of one company does not automatically update the others. You can use the myParties feature within myRegistry, as this enables users to create a central file where those details can be used to populate significant person information without having to duplicate the information.
When recording joint ownership, only record the first named individual as member and in the joint ownership box add the names and addresses of additional members. If the joint owners are beneficial owners and controllers then a separate entry will need to be added.