Section-II-Funds-CIF-2021
- Issued:01 February 2022
-
Section-II-Funds-CIF-2021
Guide to Section II of risk based supervision data:
FSBs with respect to Public Funds
1 General guidance
1.1 Scope
In 2018 we collected supervisory risk data from reporting entities for the first time. This exercise was repeated in 2019, 2020 and 2021. As advised on 3 December 2021[i], we are collecting the same data in 2022 with respect to 2021.
This guidance document relates to the Excel workbook Section II of the 2022 risk based supervision data collection which requires the provision of data in respect of Public Funds.
A Public Fund is a Financial Services Business as specified in Schedule 2, Part A, paragraph 3 of the Proceeds of Crime (Jersey) Law 1999 (POC) and is subject to the requirements of the Money Laundering (Jersey) Order 2008 (MLO).
Data should be provided on the Public Fund where the Public Fund meets the definition of “Collective Investment Fund” as set out in Article 3 of the Collective Investment Funds (Jersey) Law 1988, as amended. Public Funds are all Jersey Public Funds (Certified, Recognized and Unregulated) and Non-Jersey Public Funds that are managed and controlled from Jersey. For the purposes of collating the list of Non-Jersey Public Funds only those that have FSBs providing the following services have been listed:
(a) Manager;
(b) Investment Manager;
(c) General Partner; and
(d) Trustee.
Public Funds that are relevant persons are required to have an MLCO and an MLRO under the MLO.
The Public Fund as a relevant person should have obtained Customer Due Diligence (CDD) on all its investors (its customers), their beneficial owners and controllers, and on any third parties upon whose behalf the investor acts and the beneficial owners and controllers of those third parties.
We are required to supervise the Public Funds compliance with AML/CFT requirements under the Proceeds of Crime (Supervisory Bodies) (Jersey) Law 2008 (SBL).
1.2 Data collected
Funds are largely excluded from the Section 1 data collection exercise, however as we are required to supervise Public Funds we require data so that it can continue to risk profile the Public Funds / Fund Services Business (FSB).
Consequently, data is again being requested on the customers (investors) of the Public Funds.
1.3 Excel workbook
The Excel workbook that the FSB completes in relation to each of the Public Funds that it acts for (using one line for each Public Fund) comprises 11 spreadsheets, as follows:
(a) ZA1: Fund Compliance Data
(b) ZA2: Asset Compliance Data
(c) ZA3: Investor Data
(d) ZA4: Beneficial Owner, Controller and Third Party Data
(e) ZA5: Fund Concessions Data
Country response spreadsheets for specific questions:
(f) ZA3(a) Countries of Investors
(g) ZA3(g) Countries of PEPs
(h) ZA4(a) Countries of Beneficial Owners and Controllers of Investors, where the investor is not an individual
(i) ZA4(b) Countries of Third Parties on whose behalf the investor acts
(j) ZA6: Freetext Explanations
(k) List of Questions
We recognise that printing each spreadsheet to determine the data requirements is not possible due to the construct of the document, therefore the last spreadsheet in the Excel workbook contains a list of the questions for printing.
Some of the questions are only being asked of the Non-Jersey Public Funds as we already hold the data on Jersey Public Funds.
1.4 Public Fund customers of the FSB
Historically we have had data available in relation to Jersey Public Funds, in particular via the application process, filing of personal questionnaires and quarterly statistics returns. We record the name of every key person of the Jersey Public Funds. To collate the list of Jersey Public Funds per FSB, we have identified the MLCO for each fund and linked them to the relevant FSB (note where the FSB is a managed entity, the MoME has been allocated the Jersey Public Fund).
In some cases where an MLCO is employed by a group, the fund listed for which the FSB is to provide data for may not be a fund that the FSB acts for directly. This is because in some cases we have collated the list of funds by reference to the MLCO. In some scenarios the MLCO acts on behalf of more than one group member. In these circumstances we ask that the FSB who has been sent the Excel workbook provide the responses liaising with the other FSB group member and indicates in Section ZA6 the name of the Public Fund and that the answers have been provided after liaison with the named FSB group member.
In relation to Non-Jersey Public Funds, information is held via the application process and the quarterly statistics, but no personal questionnaires are filed for the key persons. Therefore in collating the list of Non-Jersey Public Funds, we have done this by the service provided by a particular FSB. In this case the services of Manager, Investment Manager, General Partner and Trustee have been used.
We expect the FSB providing services to the Public Funds to have conducted a customer risk assessment on the Public Fund. We would expect the FSB as a minimum to be able to complete sections ZA1 and ZA2.
(a) provides the MLCO of the Public Fund; and/or
(b) is delegated the responsibility to collate CDD on the Public Funds investors,
we would expect the FSB to be able to complete the whole of the Public Funds workbook.
If there is another Jersey FSB that provides the services listed in 1.4.5 then contact us by no later than 4 March 2022 providing alternative contact details for this FSB. Each Public Fund has only been listed once in a workbook for one FSB therefore, unless we are told that there is another Jersey FSB who should be providing the information requested, then the FSB who has the Public Fund named in its workbook will need to provide the information.
If there is no other Jersey FSB (or no alternative contact is provided by 4 March 2022) then we request the FSB to liaise with each of the Public Funds it acts for to provide the information in the Public Funds workbook. In the event that the FSB is not able to provide any part of the data requested in relation to the Public Fund, then an explanation will need to be provided.
This data collection for ZA3 to ZA5 is on the customers of the Public Fund i.e. its investors and their beneficial owners and controllers, and third parties for whom the investors in the Public Fund act.
1.5 Data reporting period
The Section II data reporting period is 1/1/2021 to 31/12/2021.
Generally, the data should be provided as at the end of the reporting period (31/12/2021or closest business day) unless otherwise specified.
1.6 Data submission
Whilst we will be collecting the same data as it did in previous years, FSBs are still recommended to consider the data request as soon as possible. It may take some time to gather the data requested and the deadline for submission is 17:00 on 30 April 2022.
Each FSB will receive an email sent to their myJFSC contact indicating that there are documents available for download through myJFSC.
The myJFSC contact will be able to download the Public Funds Excel workbook which will be populated with the names of the Public Funds that we record show the FSB provides services to.
Once the Public Funds Excel workbook has been downloaded from the website it can be forwarded to the relevant persons within the FSB for completion. However, note that only one consolidated completed Public Funds Excel workbook per FSB should be submitted through on myJFSC.
Notwithstanding who has responsibility for submitting the data, the governing body of the FSB and the governing body of the Public Fund should have oversight of the content of the submission made on their behalf.
With the exception of spreadsheet ZA6- Freetext Explanations, all parts of each question should be answered. Consequently, where there is a nil return, insert a “0” where relevant, in each row.
Where responses to any questions require further explanation provide this on the spreadsheet ZA6- Freetext Explanations.
No answers are expected for Public Funds that are in liquidation, liquidated, terminating or terminated or where the FSB has ceased to act. However, for the purposes of the questionnaire, use ZA6: Freetext explanations – identifying the Public Fund and providing an explanation in relation to the relevant fund of why no answers are being provided i.e. terminated / liquidated / ceased to act.
1.7 Integrity checking your submission
For each Public Fund, the following should all add to the same total number, as the questions analyse the total number of investors:
(a) Type of investors: sum of ZA3(b)(i) to (iii)
(b) By risk category: sum of ZA3(c)(i)(i) to (iii)
(c) Split between retail and institutional/professional: ZA3(d)(i) + (ii).
1.8 Key terms
|
CDD |
Customer due Diligence |
|
FSB |
Fund Services Business[ii] |
|
MLO/Money Laundering Order |
Money Laundering (Jersey) Order 2008 |
|
MLCO |
Money Laundering Compliance Officer |
|
MLRO |
Money Laundering Reporting Officer |
|
NDF |
Non-Domiciled Fund (Non-Jersey Public Fund) |
|
POC |
Proceeds of Crime (Jersey) Law 1999 |
|
SBL |
Proceeds of Crime (Supervisory Bodies) (Jersey) Law 2008 |
2 ZA1: Fund Compliance data
2.1 Guidance table
|
Question number |
Guidance on question |
|
Section ZA1–Fund Compliance Data |
|
|
ZA1(a) |
Name of Fund: Auto-populated with each Public Fund name as it appears on our systems - lists each Public Fund that the FSB is required to provide information for. Answer using the relevant line for each named Public Fund. |
|
ZA1(b) |
Principal Jurisdiction of Promoter / Instigator of the Fund: Select one country from dropdown provided This question is seeking the principal jurisdiction of the entity that is the driving force behind the fund. This might be the Investment Manager, Distributor or one key individual etc. Factors that may indicate an entity is the Promoter / Instigator may include:
Further guidance is available in the JFSC Promoters Policy[iii] and the Code of Practice for Certified Funds. |
|
ZA1(c) |
Is the Promoter/Instigator of the Fund regulated/ supervised for AML/CFT purposes? Select yes or no from dropdown provided Indicate whether the Promoter/Instigator of the Fund is regulated and supervised for AML/CFT purposes in Jersey or elsewhere. Regulated and supervised for AML/CFT purposes means: a) subject to AML/CFT requirements; and b) supervised for compliance with those requirements by us or an overseas regulatory authority discharging a similar function in respect of AML/CFT. For example: is the Promoter/Instigator of the fund a “relevant person” regulated for AML/CFT under the MLO, such as a regulated investment business? |
|
ZA1(d)(i) |
Is the Fund listed? Select yes or no from dropdown provided Indicate whether the Public Fund is listed on an exchange. |
|
ZA1(d)(ii) |
If the answer to ZA1(d)(i) is Yes, on what exchange(s) is the Fund listed? Select the Exchange from the dropdown provided There is an option to pick up to four Exchanges. In the event that the Exchange the Public Fund is listed on does not appear on this list provide details of the Exchange on the ZA6 Freetext Explanations page. |
|
ZA1(e) |
Does the fund accept cash (coins and notes)? Select yes or no from the drop down This question is intended to determine the extent to which physical cash is still used in the funds sector. This does not include bank transfers, cheques or any form of virtual currency transactions. Whilst we recognise that the use of cash is minimal in the Jersey-based funds sector, it is important that this assumption is validated as cash transactions are a key risk indicator for money laundering and the financing of terrorism. |
|
ZA1(f)(i) |
Non -Jersey Public Funds need to answer this question. Jersey Public Funds do not. Name of the Fund's current MLRO: Provide the name of the Public Fund’s current MLRO. A Public Fund that is a relevant person is required under the MLO to have an MLRO. We do not hold in its records the name of the Public Fund’s MLRO. |
|
ZA1(f)(ii) |
Non -Jersey Public Funds need to answer this question. Jersey Public Funds do not. Email address of the Fund's current MLRO: Provide the email address of the Public Fund’s current MLRO. |
|
ZA1(g)(i) |
Non -Jersey Public Funds need to answer this question. Jersey Public Funds do not. Name of the Fund's current MLCO: Provide the name of the Public Fund’s current MLCO. A Public Fund that is a relevant person is required under the MLO to have an MLCO. We do not hold in its records the name of the Public Fund’s MLCO. |
|
ZA1(g)(ii) |
Non -Jersey Public Funds need to answer this question. Jersey Public Funds do not. Email address of the Fund's current MLCO: Provide the email address of the Public Fund’s current MLCO. |
3 ZA2: Asset Compliance Data
3.1 Guidance table
|
Question Number |
Guidance on Question |
|
Section ZA2–Asset Compliance Data |
|
|
ZA1(a) |
Name of Fund: Auto-populated with each Public Fund name as it appears on our systems - lists each Public Fund that the FSB is required to provide information for. Answer using the relevant line for each named Public Fund. |
|
ZA2(a) |
If the Investment Policy Code is E10, S06 or S07, explain, in 5 words or less, the investment policy / asset class of the Fund. (The list of Codes are the same as those required in the “CIF/UCF application form for a Jersey fund”.) These 3 codes are non-specific therefore provide a brief 5 word description of what the Fund invests in. e.g. Art, Fintech etc. |
4 ZA3: Investor Data
4.1 Guidance table
5 ZA4: Beneficial Owner, Controller and Third Party Data
5.1 Guidance table
|
Question number |
Guidance on question |
|
Section ZA4–Beneficial Owner, Controller and Third Party Data |
|
|
ZA1(a) |
Name of Fund: Auto-populated with each Public Fund name as it appears on our systems - lists each Public Fund that the FSB is required to provide information for. Answer using the relevant line for each named Public Fund. |
|
ZA4(a) |
Total number and principal country of residence of individuals who are the beneficial owner or controller of an investor that is not an individual, as at the end of the reporting period. Answer this question on Country Tab ZA4(a) Each of the Public Funds are listed vertically in column A and there is a choice of countries listed horizontally. Input the number of beneficial owners and controllers of each investor, by principal country of residence per Public Fund. If there are none leave the entry as “0”. The principal country of residence of the beneficial owners and controllers of investors who are not individuals, is recognised as a key factor in determining the riskiness of an investor– section 3 of the AML/CFT Handbook provides further guidance. The term “beneficial ownership and control” is defined in Article 2 of the Money Laundering Order. It refers to the individuals who ultimately own or control an investor that is a legal person[iv]. In line with guidance provided in the AML/CFT Handbook, the following will be considered to be the beneficial owner or controller of a company: a) Each individual with a material controlling ownership interest in the capital of the company (through direct or indirect holdings of interests (shares) or voting rights) or who exerts control through other ownership means. b) To the extent that there is doubt as to whether the individuals exercising control through ownership are beneficial owners, or where no individual exerts control through ownership, any other individual exercising control of the company through other means. c) Where no individual is otherwise identified, individuals who exercise control of the company through positions held (who have and exercise strategic decision-taking powers or have and exercise executive control through senior management positions - directors). |
|
ZA4(b) |
Total number and principal country of residence of third parties on whose behalf an investor is acting, as at the end of the reporting period. Answer this question on Country Tab ZA4(b) Each of the Public Funds are listed vertically in column A and there is a choice of countries listed horizontally. Input the number of third parties for whom investors are acting for by principal country of residence per fund. If there are none leave the entry as “0”. For example, a legal arrangement cannot form a business relationship or carry out a one-off transaction itself. It is the trustee(s) of the trust or general partner(s) of the limited partnership who will enter into a business relationship or carry out the one-off transaction with a Public Fund on behalf of the legal arrangement and who will be considered to be the investor(s). In line with Article 3 of the Money Laundering Order, the trust or limited partnership will be considered to be the third party on whose behalf the trustee(s) or general partner(s) act(s). In these cases the Public Fund should have identified the persons for whom the investor is acting in line with Article 3(2) of the Money Laundering Order and the guidance provided in section 4 of the AML/CFT Handbook. For ease guidance has been provided below: a) In a case where the third party is a legal person (e.g. a company), data should be provided on the individuals who are beneficial owners or controllers of that legal person (Article 3(2)(b)(ii) of the Money Laundering Order). b) In a case where a third party is a trust (other than a collective investment fund), data should be provided on: › the settlor[v]; › the protector; › beneficiaries with a vested right; › other beneficiaries and persons who are the object of a power that have been identified as presenting a higher risk; and › any other person who exercises ultimate effective control over the trust (Article 3(7) of the Money Laundering Order). c) In a case where a third party is a limited partnership (other than a collective investment fund), data should be provided on the limited partners (Article 3(7) of the Money Laundering Order). In a case where a third party is a collective investment fund, data should be provided on any beneficial owners and controllers, i.e. individuals exercising control of the collective investment fund through ownership means, other means or through the position that they hold (see section 14.3.2 of the AML/CFT Handbook (section 14 specifically addresses Funds and Fund Services Business)). |
6 ZA5: Concessions data
6.1 General
This section collects data about the application of concessions set out in the Money Laundering Order that can be used in the circumstances prescribed in Articles 13 (client identification and verification), 16 (reliance on obliged persons), 16A (persons in the same financial group) and Part 3A (CDD exemptions).
The following table provides guidance on the period to be covered by each question:
|
Question |
Data period |
Date(s) |
|
Global Concessions |
||
|
ZA5(a) |
During the reporting period |
1/1/2021 – 31/12/2021 |
|
Client identification and verification (Article 13) |
||
|
ZA5(b) |
At end of reporting period |
31/12/2021 |
|
ZA5(c) |
During the reporting period |
1/1/2021 – 31/12/2021 |
|
Reliance on obliged persons (Article 16 and 16A of the MLO) |
||
|
ZA5(d)(i) |
At end of reporting period |
31/12/2021 |
|
ZA5(d)(ii) |
At end of reporting period |
31/12/2021 |
|
Exemptions from applying third party identification requirements |
||
|
ZA5(d)(iii) |
At end of reporting period |
31/12/2021 |
|
ZA5(d)(iv) |
At end of reporting period |
31/12/2021 |
|
ZA5(d)(v) |
At end of reporting period |
31/12/2021 |
|
ZA5(d)(vi) |
At end of reporting period |
31/12/2021 |
|
Further exemptions from applying identification requirements |
||
|
ZA5(d)(v) |
During the reporting period |
1/1/2021 – 31/12/2021 |
|
ZA5(d)(vi) |
During the reporting period |
1/1/2021 – 31/12/2021 |
|
ZA5(d)(vii) |
During the reporting period |
1/1/2021 – 31/12/2021 |
|
ZA5(d)(viii) |
During the reporting period |
1/1/2021 – 31/12/2021 |
|
ZA5(d)(ix) |
During the reporting period |
1/1/2021 – 31/12/2021 |
6.2 Guidance table
|
Question number |
Guidance on question |
||||||
|
Section ZA5–Concessions data |
|||||||
|
ZA1(a) |
Name of Fund: Auto-populated with each Public Fund name as it appears on our systems - lists each Public Fund that the FSB is required to provide information for. Answer using the relevant line for each named Public Fund. |
||||||
|
ZA5(a) |
Total number of individuals/entities to whom concessions have been applied who are investors or connected to investors in the Public Funds (including via beneficial owners and controllers or as third parties for whom the investor acts). We are seeking to understand the frequency of the use of concessions. Consequently, this question is designed to elicit the total number of concessions applied to investors by the Public Fund. It is acknowledged that more than one concession may be utilised for the same investor. The response to this question should equal the sum of ZA5(d)(i) to (ix). |
||||||
|
ZA5(b) |
Number of investors, as at the end of the data reporting period, where identity has not yet been verified as the relationship started before February 2008 and Article 13(2) of the MLO is being relied upon. Article 13(2) of the Money Laundering Order provides for the timing of identification measures for the existing investors of a Public Fund at the time the Money Laundering Order came into force – 4 February 2008. Article 13(2) sets out very particular circumstances which enabled a Public Fund to delay verification of an investor’s identity – section 4.7.3 of the AML/CFT Handbook provides further guidance. A Public Fund should have finalised the position of its existing investors by 31 December 2014, unless a later date has been agreed by us (paragraphs 208 and 209 of section 4.7.3 of the AML/CFT Handbook). Consequently, it is expected that most Public Funds will report “0” in respect of ZA5(b). |
||||||
|
ZA5(c) |
Number of investors where delayed verification in line with Article 13(4) of the MLO was applied. In accordance with Article 13(4) of the Money Laundering Order a Public Fund is permitted to delay verifying the identity of an investor where (finding out the identity of the investor must not be delayed): a) it is necessary not to interrupt the normal course of business; b) there is little risk of money laundering or financing of terrorism occurring as a result of obtaining evidence of identity after establishing the relationship; and c) evidence of identity is obtained as soon as reasonably practicable. Question ZA5(c) collects data about the number of investors where delayed verification in line with Article 13(4) of the Money Laundering Order has been applied. If a Public Fund has not delayed the verification of any investors identity during the data reporting period, respond with “0”. |
||||||
|
ZA5(d) |
In relation to the answer to ZA5(d) indicate the numbers of individuals / entities to whom each of the concessions apply:
This question is designed to analyse the number of types of concessions applied to investors, their beneficial owners and controllers and third parties for whom the investor acts during the CDD process. Reliance – Article 16 In line with of the Money Laundering Order, reliance may be placed on an obliged person only where the six conditions, explained in section 5.1 of the AML/CFT Handbook, are met. In practice, this has the effect of: a) limiting the number of obliged persons that can be relied upon; and b) requiring the basis for placing reliance to be recorded in writing. In line with Article 16A of the Money Laundering Order, reliance may be placed on an obliged person that is part of the same financial group only where the six conditions, explained in section 5.2 of the AML/CFT Handbook, are met. The effect of this is similar to Article 16. This question is not seeking the number of entities upon which reliance is placed it is seeking the number of investors where reliance has been used in the CDD process. This might be where reliance is used in relation to the investor or any beneficial owners or controllers of the investor. For example if reliance is used in relation to both the investor and its 4 beneficial owners and controllers, then this would count as 1 investor. Exemptions from applying third party identification requirements- Articles 17B-D In line with Articles17B-D of the Money Laundering Order, a Public Fund may apply CDD exemptions and not find out the identity of a third party on whose behalf a customer acts or obtain evidence of identity. The application of the exemption is dependent upon the status of the customer and in some circumstances the Public Fund. The Public Fund may apply exemptions from applying third party identification requirement in four circumstances if the Public Fund has reasonable grounds for believing that its investor is: a) regulated and supervised by us for AML/CFT purposes; b) a person who carries on equivalent business (refer to Section 1.7 of the AML/CFT Handbook); or c) a person who is wholly-owned by a person listed above and meets certain conditions. The application of exemptions from third party identification measures is also always subject to one or more conditions (depending on the particular case). In practice, these provisions have the effect of: a) limiting the number of investors to which exemptions can be applied; and b) requiring the basis for applying exemptions to be recorded in writing. The four circumstances are: a) Article 17B(1): customer/or parent of customer is regulated (or equivalent business) deposit-taker, fund, insurer, investment business or fund services business b) Articles 17C(1)(a) and 17C(1)(b): customer is or carries on business in respect of an Unregulated Fund or non-public fund (or equivalent business) c) Article 17C(1)(c)(i): where the relevant person is a deposit-taker and investor is a TCB (or equivalent business) d) Article 17C(1)(d): where the relevant person is a deposit-taker and investor is a lawyer (or equivalent business) This question is seeking the number of investors where third parties who it acts for have not been identified pursuant to Articles 17B-D. For example 1 regulated bank (the investor) acts on behalf of 10 clients. The number of investors to whom this concession relates is 1 and should be reported as 1. Further CDD exemptions – Article 18 Article 18 of the Money Laundering Order sets out a number of very specific circumstances where a Public Fund may be able to apply further CDD exemptions to its investors. See sections 7.13 - 7.16 of the AML/CFT Handbook for further guidance. Not all of these CDD exemptions have the same effect. Investors to whom CDD exemptions have been applied could include: a) Article 18(2) – pension, superannuation, employee benefit, share option or similar scheme b) Article 18(1) – insurance policies c) Article 18(4) – public authorities, companies listed on an IOSCO-compliant market or regulated market d) Article 8(3) – regulated businesses or equivalent e) Article 18(5)– employees of regulated businesses or equivalent This question is seeking the number of investors to whom CDD exemptions have been applied pursuant to Article 18. |
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7 ZA6: Freetext Explanations
7.1 Guidance table
|
Question Number |
Guidance on question |
|
Section ZA6: Freetext Explanations |
|
|
ZA6 |
If any explanation of an answer to a question in ZA1 to ZA5 is required then use this page. Identify the Public Fund and the question number when providing the explanation. Examples of matters which may be included here: a) Where a Public Fund is in liquidation, has been liquidated, is terminating or has terminated or where the FSB has ceased to act (subject to 1.4.6 and 1.4.7 above) responses are not required for each question however you must identify here the Public Fund and an explanation as to their status i.e. terminated/liquidated/FSB ceased to act. b) Where the answer to ZA3(j), is Other and further explanation is needed such as to why an investor relationship is not monitored or another type of monitoring is used. |
[i] Industry update: 2021 Supervisory Risk Data Collection Exercise
[ii] For Recognized Fund Functionaries read the reference to FSB as if it were a reference to a Recognized Fund Functionary.
[iii] Promoter Policy available at: https://www.jerseyfsc.org/industry/guidance-and-policy/promoter-policy/
[iv] No individual is to be treated as a beneficial owner of a body corporate the securities of which are listed on a regulated market. For the purpose of this section it is assumed that a fund is most likely to deal with legal persons that are companies therefore the text has been amended accordingly.
[v] Excluding a settlor of a trust who is deceased in line with paragraph 72 of section 4.4 of the AML/CFT Handbook.
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