Information for Registry users - Covid-19
Due to the increased risk of the Coronavirus (COVID-19), we have closed public access to the Registry and JFSC receptions. However, we still remain fully operational.
We are still experiencing a high volume of calls. Email Registry with your query and include your contact details. A member of the team will contact you as soon as possible.
You can still submit the following through our Easy Company Registry:
- all company and partnership incorporations
- special resolutions
- annual returns
- changes of beneficial ownership and control
- change a company registered office address
- file annual administration fees (foundations and partnerships)
- file unregulated fund notice
Paper correspondence and forms
We are not currently accepting any paper correspondence or forms. Submit all forms via Easy Company Registry. There are a small number of forms that can't be submitted this way, these should be emailed to Registry.
For all other queries and correspondence email Registry.
Digital signatures / written signatures
We understand that in this current period it may be difficult to obtain written signatures on applications made to the Registrar.
Therefore where it is not possible to obtain written signatures, we will accept documents that either contain an digital / scanned signature(s) or an email confirming that a person agrees to the signing of a document.
This confirmation, together with the relevant application, will be filed with the JFSC and / or Registrar of Companies, and may be relied upon as evidence as to the validity of the application if so challenged in the future.
Before you can submit your documents via the Easy Company Registry, you need to create an electronic signature. Your electronic signature does not replace an original or digital signature on uploaded documents.
If you own a Jersey company or partnership and you still need to submit your company annual return or partnership administration fee, you will now only incur a one-off late fee of £55 for filing between now and the end of year.
Annual return processing
Due to the Coronavirus (COVID-19), we cannot process any paper annual returns until we can return to the office.
We understand that many companies may have filed paper annual returns before our offices were closed. We have temporarily enabled all companies the ability to do the following, without the annual return showing on the public company file
- Order a digital certificate of good standing
- dissolve their company
Certificates of good standing
Due to the Coronavirus (COVID-19), we cannot provide original certificates of good standing until we can return to the office. You can order a digital certificate of good standing through our website using the company search facility.
Covid-19: Deadlines for Jersey public company accounts and auditor’s report (audited accounts)
For a Jersey public company, you need to file your audited accounts with the Registry within seven months of your financial year-end.
We recognise that the disruption caused by Coronavirus (COVID-19) may mean that your business is unable to fulfil this legal requirement.
Apply for an extension
If your company cannot meet the deadline for filing your audited accounts, you can apply for an extension.
You will need to do this no later than one month before the end of the seven-month filing period after your company’s year-end.
You will need to complete the following form, explaining how the Coronavirus (COVID-19) has impacted your business and why you cannot file your audited accounts on time. You can submit this form via email to Registry.
COMPANY AUDITOR’S REPORT AND ACCOUNTS:
Depending on your circumstances, we will either:
- Extend the filing period by setting a final deadline
- Request further information
- Advise you that we are not satisfied with your reasons for the late filing and therefore not grant an extension
Missing the deadline or application period for an extension
If your company has missed the deadline for filing audited accounts, or you are out of time to apply for extension, you will need to contact us immediately to let us know:
- how the Coronavirus (COVID-19) has disrupted your business and impacted your ability to file your audited accounts on time
- your proposed steps and timeframe for filing your audited accounts, including how you will inform your shareholders.
If we grant you an extension for filing your audited accounts, we will not charge you a late fee. This is providing you file by the final deadline we set you.
If you file your audited accounts after the final deadline, you will incur late filing fees.