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myRegistry - what accountants and lawyers need to do
This guidance is intended for lawyers or accountants who are ordinarily resident in Jersey and carrying on business described in paragraph 1 or paragraph 2 of Part B of Schedule 2 to the Proceeds of Crime (Jersey) Law 1999.
As a lawyer or accountant, to interact with Registry you must register an account on myRegistry.
myRegistry allows you to:
- register to act as the nominated person for your own and client entities
- maintain a portfolio of the entities for which you are the nominated person
- prepare and file submissions on these entities
- purchase documents and extracts from the public register
- organise staff users allocating individual portfolios and privileges
myRegistry provides a secure environment to interact with Registry. You can only view private information and file submissions on behalf of any client entities if you have been appointed to act as the nominated person of that entity. Before you can gain access or make any submissions, you will need to submit an individual electronic form for each client entity.
As long as you carry on business described in paragraph 1 or 2 of Part B of Schedule 2 of the Proceeds of Crime (Jersey) Law 1999 and you are resident in Jersey you can register as a nominated person using your individual name, or the name of your law or accountancy firm.
Once registered, you can add staff user accounts under your account. You can assign privileges and entities to their individual portfolios.
Steps to use myRegistry
These are the steps you need to follow to use myRegistry and what all entities must do by 30 September 2021.
- Step 1: Download the 'Authy by Twilio' app to your smartphone. You don't need to add an account or use a QR code. Help with Authy.
- Step 2: Register as a new user for myRegistry and log in.
- Step 3: Register as the nominated person, if you have been appointed by the entity. We will send an authorisation code via post to the entity's registered office address.
- Step 4: Your client must provide you with the authorisation code. Use the authorisation code to verify you are the nominated person and complete the registration.
- Step 5: Complete a transition application form for the entity. This will guide to you provide the information that is required under the new law.
- Step 6: Complete the annual confirmation statement and pay the fee for 2021. You can complete this as part of the transition application.
Step 1 - Download the ‘Authy by Twilio’ app
There will be increased security to protect private data stored on our registers. You will be required to register for two-factor authentication to use myRegistry.
Download the ‘Authy by Twilio’ app on your mobile device to set up multi-factor authentication. All users of myRegistry will need to do this.
You don't need to add an account or use a QR code.
Step 2 - Register for and set up a myRegistry user account
We will share the link with you in February.
You will need the following information
- email address
- first and last name
- mobile telephone number - this must be the same number you use to set up your authy account.
myRegistry is designed and tested to operate on the latest versions of Microsoft Edge, Google Chrome or Firefox. myRegistry does not support Microsoft Internet Explorer 11.
Setting up staff
If you are setting up staff users from your account they must not register for myRegistry in this way. As an administrator of your myRegistry account, you must set up staff users via ‘Group settings’ in myRegistry.
Step 3 - Tell us you are the nominated person
As the nominated person you will act as the main contact between the entity and the Registry. You can complete required submissions on the entity's behalf and can view its private and public information, including beneficial owner and controller details.
As the nominated person, you must submit additional information relating to the entity and associated parties before the end of the transition period - 30 September 2021.
It is an offence for an entity not to appoint a nominated person by 6 April 2021.
An entity can appoint more than one nominated person.
Who can be appointed as a nominated person
Article 6(1) of the new law sets out who can be a nominated person:
(a) a person registered under Part 2 of the Financial Services (Jersey) Law 1998 to carry on trust company business that involves the provision of a service –
(i) to act as or arrange for another person to act as secretary, alternate, assistant or deputy secretary of a company or a limited liability partnership, or
(ii) to provide a registered office or business address for a company, partnership or foundation;
(b) a significant person of the entity who is ordinarily resident in Jersey
(c) a lawyer who is ordinarily resident in Jersey and carrying on business described in paragraph 1 of Part B of Schedule 2 to the Proceeds of Crime (Jersey) Law 1999
(d) an accountant who is ordinarily resident in Jersey and carrying on business described in paragraph 2 of Part B of Schedule 2 to the Proceeds of Crime (Jersey) Law 1999
(e) a fund services business construed in accordance with Article 2(10) of the Financial Services (Jersey) Law 1998
(f) such other person as may be prescribed.
To register as a nominated person
There are two ways to register as a nominated person
1. Select ‘Register as nominated person' from the home page of myRegistry
2. Select ‘Start new submission’ and select ‘Register Nominated Person'
You will need to search for the entity for which you will act as nominated person by using the entity name or number. Check that the entity details are correct.
Nominated person details
You can register under your individual name or the name of your law or accountancy firm, provided you are carrying on business as described in paragraph 1 or 2 of Part B of Schedule 2 of the Proceeds of Crime (Jersey) Law 1999 and are resident in Jersey. To register under the name of your law or accountancy firm, put the name of your firm in the ‘first name’ box and the legal ending of your firm in the ‘surname’ box.
Step 4 - Complete your registration
Once we have processed your nominated person submission, an authorisation code will be posted to the registered office address of the entity. You will need to contact your client to receive the authorisation code.
You, as the nominated person, must enter the authorisation code on the myRegistry home page to complete your registration.
You must be authorised as the nominated person before you can complete any further steps.
No access to the registered office
There is an option to specify that you don't have access to the registered office address or cannot receive mail at this address. This is not relevant to lawyers and accountants.
Step 5 - Complete your transition application
You, as the nominated person must complete the transition application for each entity before 30 June 2021. You can complete the annual confirmation statement and pay the annual fee for 2021 at the same time.
You do not need to pay a fee for the transition application if you are not submitting the annual confirmation statement.
An entity commits an offence if it does not provide the required information to us by 30 September 2021.
Start the transition application
From the home page select 'Submit your transition application'.
Select an entity from your portfolio, or use the search. The transition application and annual confirmation is under 'start new submission' for each entity.
Review entity details
You must review the entity's details: name, type, number, registration date and registered office.
Review and update associated parties and share capital information
We will migrate beneficial owner and controller information to the new system. You must review this information and update this information if it is out of date or inaccurate.
You may need to give us further information, if we do not have it, on the following associated parties:
Member (or shareholder) details are required for companies. You are required to provide similar information as you have provided for previous years’ annual returns. You must also provide share capital information.
- Beneficial owners and controllers
Significant persons are defined under the new legislation as follows:
|Entity type||Companies||Foundations||ILPs, SLPs||LLPs||LLCs|
|Significant persons for that entity type||Director
|Member of the council||General partner||Partner||Manager or members involved in management|
Alternate directors and assistant or deputy secretaries are considered significant persons.
Add, edit or delete an associated party
You must review, update or add current details for all associated parties. You will need to indicate the roles or functions that any new associated party undertakes as well as the individual start date or date of knowledge.
You will need to provide certified ID and proof of address for any directors or company secretaries that you add to the table. If they already appear as beneficial owners or controllers then you do not need to provide it.
You can delete an associated party. This will remove the associated party completely and you will not be able to restore it.
Save as draft
You can save a draft at any time and return to complete the form at a later date. Draft forms are under 'Submissions'.
Submit your transition application
We will contact you via your myRegistry inbox to let you know that the form has been registered, or if it requires further action and the reasons for this. Your submitted form can be found under 'Submissions'.
Step 6 - Complete your annual confirmation
You can complete your annual confirmation statement and pay the fee during the transition application.
You will need to use two-factor authentication when you submit your annual confirmation.