Companies Registry
Trainee Registry Officer

Job Title: Trainee Registry Officer

Reports to: Registry Operations Manager

Salary Band: Band 1 (£16,802 - £25,914)

Purpose of Job

The purpose of this position is to ensure that submitted documentation in relation to the Registry responsibilities, are correctly prepared and/or checked (“Tasks”) and ready for processing. More experienced Registry Officers will be expected to support the Senior Registry Officers ensuring a high standard of customer care is maintained.

Registry Responsibilities

Activities derived from the Registers of limited companies, limited partnerships, limited liability partnerships, business names and other functions created by the advent of new Legislation which may be implemented from time to time.

Principal Accountabilities:

1. Carry out tasks associated with the Registry’s responsibilities in an effective and efficient manner.

2. Provide clerical support to the Senior Registry Officers and actively participate in evolving work programs, ensuring all initiatives are workable in practice.

3. Perform general office duties, when necessary, in line with modern office practices.

4. Provide an effective and efficient service to all users of the Registry both internal and external, particularly at the counter and by telephone.

5. Conduct intelligence checks on behalf of the Registry Operations Manager using the SIS system.

Registry Tasks

Tasks associated with the Registry responsibilities will continually be under scrutiny for improvements and the removal of non valued operations. Individual officers tasks will invariably change over time. Please refer to current task description for more details.

Knowledge and Experience Required

A high standard of education is required together with the ability to gain a good working knowledge of relevant legislation, especially the Companies (Jersey) Law 1991. The jobholder must have practical experience in the use of computers and software packages and have attained, or be studying towards, the European Computer Driving Licence.

A background in customer care would be advantageous as the Commission expects its staff to maintain a high standard of customer care to both the financial services businesses and the international customer community that the Commission serves.

The jobholder will be expected to study for the Institute of Chartered Secretaries and Administrators’ Certificate in Offshore Finance and Administration. In addition internal training on practical issues will be given. Alternatively, significant experience will be regarded as equitable with professional qualifications.

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